Office Coordinator

Office Coordinator

Location: St. Paul, Minnesota

Full-time, non-exempt, starting pay $30/hour (increase based on qualifications)
In-person, temporary position

Start Date: as soon as possible

About Us:

We’re a mission-driven nonprofit committed to realizing a multi-faith, multi-racial democracy in Minnesota. Our team is collaborative, passionate, and driven by our values—and we’re looking for a temporary Office Coordinator who shares our commitment to excellence.

About the Role:

We’re seeking a detail-oriented, adaptable Office Coordinator who thrives on being in the support role in a team. This role is critical to the smooth functioning of our office and requires a mix of standard administrative responsibilities and more complex logistical tasks. The right candidate will be calm under pressure, organized, and take pride in enabling others to succeed.
 

Key Responsibilities:

Daily Operations & Administrative Support

• Answer phones, voicemails, and emails; direct inquiries to the appropriate team members.
• Manage four different Gmail inboxes.
• Manage meeting space calendars and support with internal scheduling.
• Handle print jobs, mail/package delivery, and general office flow.
• Track and order office supplies; maintain a tidy and functional workspace.
• Coordinate food and orders for meetings—considering budget, dietary needs, and reliability.
• Communicate with vendors (e.g., copier/printer service providers).

Data Entry & Reporting

• Perform accurate and timely data entry for organizational tracking.
• Understand how the data is used and ensure accuracy and context.

Event Support

• Assist in planning and logistics for in-person and virtual events.
• Research venues, gather pricing, and prepare materials.
• Staff registration tables and manage day-of event needs (occasional evenings/weekends).

Personnel & Finance Assistance

• Assist with onboarding tasks such as I-9 verification and policy review (training provided).
• Scan and redact checks, help prepare deposit slips for the accountant.
• Coordinate logistics for staff and volunteer travel (e.g., flight payments).

What We’re Looking For:

• Experience in office administration, operations, or logistics.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Sheets, Docs).
• Organized, self-motivated, and comfortable juggling multiple priorities.
• Strong communication skills and a helpful, low-ego approach.
• Familiarity with or interest in nonprofit or mission-aligned work.
• Ability to work in-person on-site.
   

Nice to Have (But Not Required):

• Experience supporting events or managing travel logistics.
• Comfort with basic tech troubleshooting.
• Prior experience in a nonprofit or mission-driven setting.

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To Apply:

Please send a resume and a brief cover letter or brief statement explaining your interest and fit for the role.